Advertising Administration Assistant

Are you our next Director of 1st Impressions and Advertising Guru ?

We currently have an exciting opportunity for an Admin / Media Coordinator who is wanting to build a career within the advertising industry in a passionate and fun work environment.

 We are looking for someone who is highly organised, self- managed and a great communicator with a minimum 2 year’s office administration experience or advertising / media industry experience. With a passion for media/marketing, you will excel at customer service, thrive working under pressure, and can effortlessly multi-task projects and manage deadlines.

Main Responsibilities include:

  • Receive and direct incoming phone calls
  • Briefing media outlets
  • Processing media proposals, bookings and confirmations
  • Preparing media campaign post reports
  • Managing material and material deadlines
  • Source and update Media Research Data for client presentations
  • Updating media sales kits and presentations in PowerPoint
  • Overseeing and coordinating creative design and production projects
  • Assisting Account Managers on day to day media and production projects
  • Working closely with the Media, Creative, Digital and Production teams 


  • Strong organisational and communication skills (written and oral)
  • Meticulous attention to detail
  • Previous media or marketing experience will be viewed favourably
  • Strong proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook) is a must.
  • Digital and social media experience favourable
  • Work under high pressure and to tight deadlines
  • Strategic, creative, passionate, driven but most importantly a team player.

If you are passionate about building a career in the advertising industry, excel at customer service, enjoy working under pressure, and can effortlessly multi-task projects and manage deadlines, then you should apply.

Email  for a copy of the Position Description.

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